Administrative Assistant
POSITION : Administrative Assistant
STATUS : Contract – Full-time (40h)
LOCATION : Westmount, Montreal
COMPANY OVERVIEW
We offer a very professional and fulfilling working environment where people take pleasure in all they do. At Walter Capital Management, you will have the opportunity to discover the asset management sector and collaborate with passionate and highly skilled professionals, where your knowledge and skills can be demonstrated and allow you to shine.
For more information on Walter Capital Management, please visit: waltercapitalmanagement.ca
WHY JOIN THE TEAM
- Competitive salary.
- A healthy environment and strong values within the company.
- Stimulating and diverse tasks with growth opportunities within the organization.
- Responsibilities entrusted to you that will match your ambitions.
This is a great in-person job opportunity, close to downtown Montreal.
RESPONSIBILITIES:
The Administrative Assistant will assist the entire company with various administrative tasks, including the following key aspects without being an exhaustive list:
- Welcome guests at the reception and direct them accordingly.
- Take charge of various administrative tasks, including managing incoming mail and shipping needs, handling calls, etc.
- Manage inventory of supplies (groceries, office supplies, promotional items, etc.).
- Coordinate corporate events: catering, gourmet meals, corporate lunch and events, and ensure their smooth unfolding.
- Ensure the maintenance, cleanliness, and general condition of the premises and equipment (coffee machine, printers, etc.).
- Organize and coordinate business meetings, reserve conference rooms, and send MS Outlook invitations, as needed.
- Actively participate in the implementation and improvement of administrative procedures.
- Participate in the digitization of archives project.
- Responsible of petty cash transactions and reconciliation.
- Participate in the reconciliation of credit card statements.
- Any other related administrative tasks as needed by the organization.
DESIRED QUALIFICATIONS:
- Degree in administration or in a relevant field
- Minimum of 3 years of experience in a similar role
- Professionalism, resourcefulness, and rigor
- Adaptability, flexibility and discreet
- Initiative, proactivity, and efficiency
- Excellent knowledge of the Office suite (Excel, Word, PowerPoint, SharePoint)
- Strong communication and interpersonal skills
- Ability to manage and prioritize multiple tasks to meet deadlines
- Dynamism, team spirit and willingness to help each other
- Bilingualism (French and English)
HOW TO APPLY:
Interested candidates should send their candidacy to resume@waltergroup.ca
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